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All iPhones, iPads and Macs come standard with an app called ‘Reminders’, which is native to Apple and which for those who make intensive use of task apps ends up being insufficient. Or rather, said, it ended (in the past). And it is that The ‘Reminders’ app has made a complete turnaround from iOS 17 and that still remains in iOS 18.
I’ve been using it for over a year now. In fact, I have already talked before about the virtues of the ‘Reminders’ app on iPhone thanks to the recent improvements that have been integrated. Organizing by columns is just one of those functions that, no matter how simple they may seem, have made this tool look fabulous.
‘Reminders’ is the new ‘Trello’
One of the axes of my productivity is without a doubt in How do I manage my daily and long-term tasks?. To do this, I have gone through all kinds of cross-platform applications, since I am interested in them being on both the Mac and the iPhone and iPad. It is true that there are very focused apps and I have personally tried some like Notion or Asana, which I have ended up keeping for the workplace and in no case for my own personal and professional tasks or projects.
With ‘Reminders’ a new column functionality has emerged, which Apple also calls sections on Mac. What this allows us is see at a glance all tasks organized by blocks. It is something similar to what we find in other apps like ‘Trello’, only with vertical view for Mac and horizontal view on iOS and iPadOS. This opens up many more possibilities and I am personally taking advantage of them a lot.
Although it is something fully adaptable to anyone, I have taken the opportunity to add medium and long term tasks ordered by status. For example, a section called ‘To Do’ with those tasks not yet done and dated. ‘In process’ is the section where I add them when I’m already in them and finally ‘Postponed’ for those that, for whatever reason, must be postponed, although not cancelled.
At one point I also thought about adding one more section for completed tasks, but in the end I found it a bit absurd because they are tasks that I no longer want to have in view and whose completion is as simple as marking the task as completed.
How to create sections or columns in the ‘Reminders’ app
If you want to try this feature, regardless of whether you end up staying with this app as your default or not, I must tell you that the process couldn’t be simpler. Of course, as is evident, they are created differently depending on the device.
Create ‘Reminders’ columns on iPhone and iPad
- Open the ‘Reminders’ app and, being in the main tab, click on ‘Add list’.
- Add the name, color and icon of the list, keep it as ‘Standard’ and click ‘Create’.
- Click on the three dots icon (top right) and select ‘View as columns’.
- Click anywhere blank and type the name of the first column.
- Create more sections by clicking on the blank part on the right of any column.
When you have created the columns you will have the possibility of adding tasks inside with notes, due dates and other common reminder data. If what you want is move a task from one column to anotheryou will only have to hold it down and drag it to that new column.
Create ‘Reminders’ sections on Mac
- Open the ‘Reminders’ app and click on ‘Add list’ (bottom left corner).
- Add the name, color and icon of the list, keep it as ‘Standard’ and click ‘Create’.
- Press the create sections icon (the one in the middle in the upper right corner).
- Write the name of the first section.
- Create more sections by right-clicking on any blank part and clicking ‘New Section’.
Once the sections are created, you can add tasks inside, with their respective annotations and due dates if applicable. In addition, move a task from one section to another It is as simple as holding down on it and dragging it to the corresponding section.
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